Graduate School of Engineering and Science / Required Documents for Graduation

Required Documents for Graduation

Master's Program with Thesis
Steps	Graduation Requirement*	Time Limit**
Minimum 21 credits (7 courses)***	Minimum 3.00 GPA	Maximum 6 terms (2 years)****
FBE 600 Scientific Research Techniques and Publication Ethics	Successful completion of course (without credit)	Course opens once a year.
Thesis Advisor and Thesis Topic Proposal	Timely submission of “Thesis Advisor and Thesis Topic Proposal Form"	Must be submitted at the end of 3rd term latest
599 Thesis	Successful completion of course (without credit))	Must be taken each term as of 3rd term until graduation
597 Seminar	Successful completion of course (without credit)	Must be taken in 4th term earliest, in 6th term latest
Publication and submission of “Publication Information Form” to the Graduate School	At least one publication bearing a TOBB ETÜ affiliation, produced from the student's thesis and approved by the Institute, is required. This publication must satisfy one of the following conditions: A paper (either an abstract or a full paper) accepted for oral presentation at a national or international congress, symposium, or conference, provided that at least one of the authors has completed registration for the relevant scientific meeting; or An article accepted for publication in a journal indexed in SCI (Core or Expanded) or the Arts & Humanities Citation Index (AHCI). A publication may be used to satisfy the graduation requirement for only one student
Thesis writing and originality report	The thesis shall be prepared in accordance with the Thesis Writing Guidelines and submitted to the Graduate School through the thesis advisor together with the Originality Report
Thesis Committee	The thesis examination committee shall consist of at least three members (or five members), including the thesis advisor, one faculty member from a department within the University, and one faculty member from another higher education institution. The Thesis Examination Committee Appointment Form shall be submitted by the Chair of the Department to the Institute Administrative Board.
Thesis Examination (Defense)	The thesis examination shall be held no later than one month after the thesis has been submitted to the examination committee. The Chair of the Department shall notify the relevant Institute of the committee's decision by submitting the official examination report within three days following the thesis examination.
Graduation Information Form	The Graduation Information Form shall be completed by the Chair of the Department. After the student's transcript has been reviewed by the Department Secretary, verified by marking the completed requirements with a colored pen, initialed, and attached to the form, the complete documentation shall be submitted to the Institute.

*In addition to the requirements specified herein, the relevant Department may impose additional requirements.

** Details regarding time limits may be found in the Master's Academic Calendar.

*** Students must register for at least one course (credit-bearing or non-credit-bearing) each semester until they have completed the required number of credits. A maximum of 12 credits may be taken in a single semester. Up to two courses may be selected from 400-level undergraduate courses, provided that they were not taken during the student's undergraduate studies. Upon the recommendation of the Department Chair and the approval of the Institute Administrative Board, students may also take up to two courses offered by other higher education institutions.

**** Students who have successfully completed all credit-bearing courses and the seminar course but are unable to take the thesis examination because they have not completed their thesis within six semesters (two years) may be granted an additional period of up to three semesters (one year).

Master's Program without Thesis
Steps	Graduation Requirement*	Time Limit
Minimum 30 credits	Minimum 2.50 GPA	Maximum 1.5 years
Project	Successful completion of course (without credit)
Specifying Project Advisor and Topic	Timely submission of “Project Advisor and Project Topic Proposal Form” to the Graduate School	Must be submitted at the end of 3rd term latest
FBE 600 Scientific Research Techniques and Publication Ethics	Successful completion of course (without credit)	Course opens once a year

* The relevant Department may establish additional requirements beyond those specified herein.

PhD Program
Steps	Graduation Requirement*	Time Limit**
Minimum 21 credits (7 courses)***	Minimum 3.00 GPA	Maximum 6 terms (2 years)****
FBE 600 Scientific Research Techniques and Publication Ethics	Successful completion of course (without credit)	Course opens once a year
697 Seminar	Successful completion of course (without credit)	Before qualifying exam
DYE 700	Successful completion of course (without credit)	Students shall register for this course each semester after completing their coursework until they pass the qualifying examination. Students who register for the course but do not take the examination shall be deemed unsuccessful. Scholarship recipients who fail the examination twice shall lose their scholarship.
Qualifying Exam	Having the GPA required by the Department	Takes place in June-July or December-January. Must be taken at the end of 2,5th year latest
Thesis Monitorin Committee (TİK)	TİK: The committee shall consist of at least three (or five) members, including the thesis advisor, one faculty member from a department within the University, and one faculty member from another higher education institution.	The TİK Appointment Form must be submitted to the Institute within one month of the qualifying examination decision.
0thTİK (Thesis Advisor and Thesis Topic Proposal)	The student shall orally defend the proposed thesis topic before the Thesis Monitoring Committee. A written report shall be distributed to the committee members at least 15 days prior to the defense.	The 0th Thesis Monitoring Committee Meeting must be held within six months of the qualifying examination decision. The Thesis Advisor and Thesis Topic Proposal Form, the Doctoral TİK Minutes, and the TİK Report must be submitted to the Institute within three days following the 0th Thesis Monitoring Committee Meeting.
699 Thesis	Successful completion of course (without credit)	Must be taken each term as of passing the qualifying exam until graduation
1st TİK	Student must take at least 3 TİKs to complete the thesis	TİK forms twice a year in January-June or July-December
2nd TİK
3rd TİK
Publication and submission of “Publication Information Form” to the Graduate School	At least one publication bearing a TOBB ETÜ affiliation, produced from the student's thesis and approved by the Institute, is required. The publication must satisfy both of the following conditions: An international congress, symposium, or conference paper (abstract or full paper) must have been accepted for oral presentation, and at least one of the authors must have registered for the relevant scientific meeting; and A journal article must have been accepted for publication in a journal indexed in SCI (Core or Expanded) or the Arts & Humanities Citation Index (AHCI). A publication may be used to satisfy the graduation requirement for only one student.
Thesis writing and originality report	The thesis shall be prepared in accordance with the Thesis Writing Guidelines and submitted to the Institute through the thesis advisor together with the Originality Report.
Thesis committee	The thesis examination committee shall consist of five faculty members, including the thesis advisor. Three members shall be drawn from the student's TİK, and at least two members shall be from higher education institutions other than the University. The Thesis Examination Committee Appointment Form shall be submitted to the Institute Administrative Board by the Department Chair.
Thesis Examination (Defense)	The thesis examination shall be held no later than one month after the thesis has been submitted to the examination committee. The Department Chair shall notify the relevant Institute of the committee's decision by submitting the official report within three days following the thesis examination.
Graduation Information Form	The Graduation Information Form shall be completed by the Department Chair. After the student's transcript has been reviewed, marked with a colored pen, and initialed by the Department Secretary, it shall be attached to the form and submitted to the Institute.

*The relevant Department may impose additional requirements beyond those specified herein.

** Details regarding time limits are available in the Master's Academic Calendar.

*** Students must register for at least one course (credit-bearing or non-credit-bearing) each semester until they have completed the required number of credits. A maximum of 12 credits may be taken in a single semester. Upon the recommendation of the Department Chair and the approval of the Institute Administrative Board, students may take up to two courses offered by other higher education institutions.

**** Students who have completed all coursework and are only required to complete the thesis may be granted an additional period of up to six semesters (two years).